Registration of foreign civil status records

(birth, marriage, or death certificate).

Registration of foreign civil status records

(birth, marriage, or death certificate)

click here.

In the event of a negative decision, the applicant may appeal to the voivode within 14 days from the date of receiving the decision.

A positive decision results in the Civil Registry Office issuing a decision on the transcription of the foreign civil status record.

It is important to note that official documents issued by European Union countries do not require legalization. However, official documents from non-EU countries must undergo prior legalization or have an Apostille. The Apostille is an official certification that allows a document to be used abroad. If you would like to learn more about the Apostille process,

▬ Application Review Process ▬

For the Head of the Civil Registry Office to register a foreign civil status record, the applicant must provide the following documents:

✓ the original birth certificate, marriage certificate, or death certificate;

✓ a certified translation of the birth certificate, marriage certificate, or death certificate (translations are not required for documents issued on multilingual forms from EU countries);

✓ a document confirming the applicant’s identity and citizenship.

▬ Who Can Apply for the Registration of a Foreign Civil Status Record ▬

The person to whom the foreign civil status record pertains may request its entry into the Polish civil registry, including:

✓ a birth certificate;

✓ a marriage certificate;

✓ a death certificate.

▬ Formal Requirements for Registering a Foreign Civil Status Record ▬

The transcription of a foreign civil status record involves accurately transferring its content while including only the information required by Polish law. A civil status record refers to a birth certificate, marriage certificate, or death certificate. Importantly, a foreign civil status record cannot be transcribed if it is damaged, contains unauthorized corrections, is not authentic, is illegible, or has already been transcribed under Polish law. Transcription can be carried out regardless of the applicant's citizenship.

▬ Introduction ▬

▬ About Us ▬

We are based in Poland and specialize in legal assistance for foreigners, providing support in proceedings before public administration authorities. Our goal is client satisfaction, which is why we offer professional services tailored to individual needs, taking into account urgent situations and the expectations of even the most demanding clients.

▬ We are here ▬

▬ Contact Us ▬

ul. Macieja Kamieńskiego 5A/18

80-171 Gdańsk

✉︎ kontakt@lex-arte.com